Help Admin - Courses and resources Creating a course

Creating a course

Courses are a fundamental part of Breeio. Courses are assigned to users and tracked in the reports.

To create a course, go to the Content area, click on the Courses tab, and select New course.

1. Enter the course details

Title - this is the title learners will see in their 'My courses' section and in their learning record.
Categories - at least one category needs to be assigned to the course.

2. Click on Submit

3. Complete the rest of the course details

Title

You can make changes to the course title.

Image

Associate an image with your course. This will appear on the course tile and in the banner at the top of the course page. You can upload your own image or browse the royalty-free images on Breeio.

Description

Learners will see the short description when they go to the course page.

Reminder message

This text is included in e-mail messages sent to learners, e.g. "You will not be able to end your probation period until you have completed this course".

Completion statement

This text will appear on the course certificate and in the learner's training record. It is ideal for messages such as "Approved by the Law Society for 2.5 CPD credits".

Syllabus and pre-requisites

This text will be displayed when learners decide to add an optional course. It should help the learner decide if the course is appropriate for them.

Aware score

This is only available if your organisation has this feature switched on.

The default for all courses is '1'. If you want some courses to count for more on the leaderboard you can increase the award score here.

Skills

This is only available if your organisation has this feature switched on.

You can associate your course with one or more skills and levels. Completing the course will give the learner that skill and level for the validity of the course. For example, if the course must be renewed every 12 months, the skill will only be 'valid' for 12 months.

Issue certificate

Tick this box if you want to issue a certificate for the learner to print at the end of the course.

Automatically email certificates

Tick this box if you want learners to receive an email with their certificate when they complete the course.

The certificate will still be available to the learner on the course page when the course has been completed.

Send assignment email

When this box is ticked, each learner will receive an e-mail when they are assigned this course.

Categories

The course will be displayed within this category in the Catalogue area.

Target dates and renewals

No target dates and renewals	Use for courses with no specified due date or period and no requirement to renew.
Fixed target dates	Choose a specific date (eg. 31st May 2023) by which the course should be completed. All assignments will receive this target date, so consider how new joiners will be handled. You may want to use the 'Auto suspend' to avoid continuing to assign this course to new joiners.
Automated target dates	This will apply a target date based on the date the course is assigned. It uses the 'Target completion' period to determine when the course is due for each learner. If the Target completion is 4 weeks, the Target date will be date Assigned + 4 Weeks.
Automated with renewals	If your course needs to be reassigned automatically, enter the Validity period in months. For example, if your course should be completed every 12 months, enter 12 in the Validity period. Any past completions will be archived and the course will be re-assigned to the learner. The target date for the new assignment will be based on the date the learner completed the course. You can also choose to have a specific 'Target completion' for the first assignment and another for each time it is renewed. This will make the assignment X weeks before it must be renewed/completed to remain valid.

Also indicate any e-mail notifications that should be sent as the target date approaches.

When selecting the content you can create a repeat pattern to present different modules at renewal time, if the 'Repeat pattern' feature has been switched on.

If a new joiner has a start date in the future their target dates will be aligned to their start date.

Auto suspend date

Automatically suspends a course on this date. This might be useful if you have used a Fixed Target Date and you do not want new joiners to be assigned the course after this date. Suspending the course will stop it from being assigned to new people and will remove un-started assignments. It will retain in-progress assignments and completions, and the ability to look at the module content.

Effective date

Enter a date to apply the assignment rules to users with a date joined:

on or before the date
on or after the date
Between two dates

The effective date will only apply to mandatory assignments not optional assignments.

Course manager

The name of the administrator who originally set up the course.

Status

Under construction - learners cannot see the course and completed assignments cannot view the content.

Live - assignments will be made according to assignment rules and the course is fully available.

Suspended- suspending the course will stop it from being assigned to new learners even if assignment rules are in place and will remove un-started assignments. Learners who are in progress on this course assignment will be able to continue. Those who have completed will have the ability to look at the module content. The course will still show in reports and the Learning Log, etc.

4. Click Update.

The structure of the course has been created, ready for the content to be added.